The Depository is a truly forward thinking records management service provider and has invested in the latest secure online hosting solutions allowing clients to access files or information from any device with internet connectivity.
The facility has a highly secure web based management portal (256-bit encryption). Entry through a two-stage secure login allows authorised users the ability to track physical boxes or files registered on the system. Reporting levels allow status reports, last known requestor and full item activity as part of the documents audit trail.
The portal then delivers any documents that have been scanned back to the requestor instantly – no searching for CD’s or hunting through spreadsheets to find a reference, simply launch the .pdf viewer and the document is presented!
Online access links directly to the scanned image of the pages within a file, allowing instant viewing of information and indexing data. Users with approved access rights also have the function to be able to upload documents to the storage portal allowing integration to an onsite business management software package.
All hosted data held on The depository Hosting Solution is replicated to an fully resilient IBM data centre, which provides a secure and robust disaster prevention facility – please see Online Data Back-up.